Administrator - Financial Services - Banking - Microsoft Office

Administrator - Financial Services - Banking - Microsoft Office 

PTS's Client a large Financial Organisation are seeking an Administrator which includes financial aspects and support roles to managers as well as general office duties. The post holder is responsible for taking a lead in the operational management of the administrative elements in partnership with the Management Team. The post calls for close co-operation with managers, staff, and other internal services. The post holder will also be required to communicate with external customers. 

KEY ACTIVITIES AND AREAS OF RESPONSIBILITY:

- Responsible for the smooth running of the administrative service ensuring high standards at all times.
- Assist in production of financial information for the management team
- Coding supplier invoices, entering invoices into system, following up invoices
- Liaising with suppliers 
- Keeping records and activity of budget v actual
- Managing incoming and outgoing post
- Order office supplies, to ensure that stock levels are maintained using the appropriate ordering systems. Overseeing stationery and other office orders
- Taking minutes and implementing action points. Present accurate documents from notes taken by yourself or others eg at management team meetings/off site meetings.
- Using manual and/or electronic information systems (including database systems where provided) store, retrieve and archive information following agreed procedures ensuring the provision of information in the agreed format and within agreed timescales 
- Build positive working relationships with internal and external customers to identify and deliver services to meet their needs.
- Monitor the maintenance of the building to ensure that health and safety requirements are met, and work with the Management Team to address issues
- Produce and cascade any reports required
- Dealing with telephone and email enquiries 
- Word processing

TO CARRY OUT THESE DUTIES EFFECTIVELY YOU WILL:

- Demonstrate integrity and confidentiality
- Communicate effectively, asking appropriate questions to clarify understanding and confidently providing accurate, clear and structured information to other people in a way that meets their needs
- Accept responsibility for your own work and its delivery, agreeing realistic timescales and targets making the best use of your time and resources, following agreed guidelines and procedures where appropriate and keeping others informed of your progress
- Improve your own performance by encouraging and using feedback from others to identify ways to improve your work and identify, progress and review a development plan through the RBS appraisal process
- Behave in a way that encourages effective working setting high standards for your work, showing commitment to achieve these and a willingness to take on new challenges and to adapt to change
- Help and support other people treating them with honesty, respect and consideration
- Follow all policies, systems and procedures relevant to your role
- Work with outside organisations and individuals in a way that protects and improves the image of RBS
- Respect and support diversity by interacting with other people in a way that is sensitive to their individuals needs and respects their background, abilities, values, customs and beliefs
- Protect the security and confidentiality of property and information in a way that is consistent with legal requirements, 
- Ensure your own actions reduce risks to health and safety in the workplace
- Assist the Management Team in identifying health and safety issues in the building and ensuring health and safety issues are implemented appropriately and promptly
- Undertake any other such duties as may reasonably be requested by your line Manager

Skills/Qualifications

THE FOLLOWING IS ESSENTIAL:

- Confidentiality as the person will have access to salary detail
- You will have previous administrative or secretarial experience as well as being a proficient user of Microsoft Office.
- Numerate with excellent attention to detail.
- Possess excellent communication and organisational skills as well as being flexible about working round several deadlines at once
- Show evidence of organisational skills, planning skills, the ability to manage conflicting demands and prioritise tasks and have excellent oral and written communication skills
- Reliable and patient

THE FOLLOWING IS DESIRABLE:

- Degree-level qualifications. However, entry without a degree or HND is possible with relevant work experience.
- PA/secretarial support to senior management teams

If you skill set matches the above and you feel this opportunity is right for you please do not hesitate to contact me ASAP. 

PTS is an Equal Opportunities employer and applicants are selected solely on the basis of their relevant aptitudes, skills and abilities. No applicant shall receive less favourable treatment on the grounds of sex, marital status, civil partnership status, trans-gender status, pregnancy, maternity, colour race, nationality, ethnic origin, religion, belief, sexual orientation, disability, age. This is not an exclusive list.