Administrative Team Expert/Professional Part Time- NOVJP00026898 (m/f)

REFERENCE NUMBER:

382167/29

MY DUTIES:

-Responsible for the independent delivery of profound administrative services in a local and a global context to assigned team
-Independently takes care of general administrative tasks (e.g. team meetings, calendars, travel/expenses as required) and maintains the administrative processes also in case of absence of the team members
-Informs, advises and supports the team on processes, guidelines and services that are specific to the department
-Supports optimization of current processes and/or introduction of new or modified processes
-Acts as a team member for administrative projects (e.g. organization of special events) and manages the administrative part of special tasks
-Guarantees a smooth adjustment to the job of new employees in the own area of responsibility; takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.)
-Provide support for Project Management activities, eg. prepararation of Powerpoint presentation material, update and tracking of activities, preparation of project meeting minutes etc.
-Data consolidation and follow-up relating to Budget and costs/expenses
-Supporting Integration processes in the Department while the manager is not onsite the whole time
-Support cross-country activities

MY QUALIFICATIONS:

-Professional Certification e.g. Commercial training (Swiss Association of Commercial Employees, business school) or equivalent
-Fluent in Englisch, German (preferable), Italian (would be an asset)
-Experience as Administrative Expert and relevant additional career training
-Strong relevant experience within an international, multi-cultural, proactive environment as an Administrative Expert / team / office coordinator requiring considerable organisational skills
-Used to performing the broad range of tasks in this role description, particularly complex diary/meeting scheduling, working successfully with a diverse range of countries and teams of nationalities, backgrounds and styles
-Proven ability to multitask and deliver effectively a broad range of similar tasks, maintaining confidentiality with high levels of discretion
-Effective communication, proactive thinking, timely decision making

MY BENEFITS:

-A very renowned company
-Interesting tasks in a multinational environment
-A city with a high quality of life that perfectly embraces both modern and traditional values

ABOUT HAYS:

With over 15 years of experience in the pharmaceutical industry, biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated professionals looking to develop themselves professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages – all completely free of charge. Register with us and reap the benefits of job offers that are both interesting and relevant to your skills and experience.

MY CONTACT AT HAYS:

My contact person
Svenja Weiß

Reference number
382167/29

Contact
E-Mail: [email protected]