Administrative Support/Program Coordinator (6-Month Contract - may con

ADMINISTRATIVE SUPPORT/PROGRAM COORDINATOR

DURATION: 6-month contract (W2) - could convert to permanent for the right person

LOCATION: Sacramento, CA 95823

JOB NUMBER: 52528

CLIENT: One of the country's largest health care and health plan providers

ESSENTIAL FUNCTIONS:

- Ensures smooth functioning of program in accordance with policies and procedures, regulations and other compliance requirements.
- Coordinates activities within and external to the department by answering questions about program operations, policies and procedures.
- Tracks milestones in project plans and contacts team members to ensure timely follow through and completion of assignments.
- Schedules conference rooms, caterers, audiovisual equipment and various support requirements for project teams.
- Coordinates administrative workflow of the department, and recommends new processes as needed.
- Participates in various committee meetings related to the ongoing development and modification of the program.
- Prepares various communication materials utilizing Word, PowerPoint, Excel, pivot tables, Visio and other similar software for a variety of management information reports.
- Screens phone and email inquiries; assesses problems or questions to determine appropriate response general policies and procedures.
- Performs assignments that require researching and collecting information, verifying validity of data and analysing information.
- Prepares narrative, graphic and other presentation that summarizes findings and variances.
- Provide recommendations based on data analyses to include procedural and policy changes.
- Uses a variety of software and databases to retrieve required information and to prepare communications, letters, reports, confidential documents, etc.
- Utilizes databases to include data entry, extract data, identifying and correcting data, and running reports for management information, budget analysis, performance metrics and other required data.
- May oversee portion of a department budget and make budget recommendations as required.
- Independently tracks and compiles reports with actual to budget variances and trend analysis as required.

BASIC QUALIFICATIONS:

- High School diploma or GED
- Minimum 5 years' experience performing administrative support functions for department managers
- Excellent customer service and oral and written communication skills required
- Advanced level proficiency with MS Office applications (Word, Excel, PowerPoint, Access) and Lotus Notes
- Expertise with word processing, spreadsheets, graphics and presentation software including the ability to create tables; merge documents; create pivot tables; and develop graphics and PowerPoint presentations from notes
- Familiarity with use of databases such as Access to enter and to retrieve data for management information reporting and analysis
- Accuracy, productivity, dependability and good attendance record a must

PREFERRED QUALIFICATIONS:

- Experience in coordinating and providing support to large complex projects

CANDIDATES MUST BE TESTED IN MS WORD, EXCEL, AND POWERPOINT AS PART OF THE APPLICATION PROCESS. A LINK WILL BE EMAILED TO CANDIDATES; TEST SCORES WILL BE ADDED TO RESUMES FOR HIRING MANAGER'S REVIEW.

Health screen required as part of on-boarding process