Dieses Jobangebot ist archiviert und steht nicht mehr zur Verfügung.
Vakante Jobangebote finden Sie unter Projekte.

Administrative Expert, Communications

Eingestellt von Harvey Nash IT Recruitment Switzerland

Gesuchte Skills: Support, Sharepoints


Job Title: Administrative Expert (Communications)
Location: Basel
Workload: 100%
Duration: 01.05.2017 - 31.12.2018 (20 months)

Job Purpose: To provide efficient, effective and independent administrative support to the Global Head External Communications and the Head Communications Switzerland & Strategy Development as well as providing support to their respective teams within the Corporate Communications department

Major Accountabilities
* General Administrative Support: Deal with complex administrative and organizational assignments independently. Take care of general administrative tasks, calendar management, dealing with and replying to correspondence, filing, appointment and deadline coordination specific to the department. Agenda preparation and minutes handling for team meetings.
* Handling of project/event administration: Support the team in general event management logistics while taking on independent logistics management for internal and external meetings/events. Among others, this includes international meetings with company communications professionals as well as external PR Agencies, media and journalists.
* Media Inbox: Supporting and maintaining the media inbox by triaging media inquiries and other requests.
* Team development & training: Assist in scheduling individual and team milestones, such as year-end discussions, objective setting as well as supporting training registration for team members. Also includes organization of candidates' interviews and on-boarding of new staff including familiarization with systems, setting up hardware and workstations, as well as working place. Get acquainted with and maintain Sharepoint sites for the department.
* On and off boarding of team members: Handle the on and off boarding processes of team members, which includes preparing the workspace and required resources, such as: office and IT equipment, business cards, access to buildings, the media inbox, systems and various Sharepoints, meetings, parking etc.
* Interaction: Work closely with the assistants of other teams and inform, advise and support the team and associates from outside the team on processes, guidelines and services that are specific to the department.
* Room and meeting coordination for team members: Assist with coordinating rooms and meetings for team events and individual meetings.
* Budget and PO tracking: Working closely with the Corporate Finance and Control Manager to manage and keep track of Purchase Orders and overall Budget.
* Team travel management & expenses: Manage all team travel arrangements, including working with the company's travel center to book travel and manage associated costs. Process expenses for the associates of the team and for visitors/contractors.
* Deputizing for other administrative staff: For short, ad hoc periods, assume additional administrative responsibilities in the event of illness/vacations among other Corporate Communications administrative team members.

* Commercial background: KV of Commercial School (business school)
* Must have very good administrative and coordination skills/experience
* Experience as an Administrative Expert"
* Flexible, solution-oriented individual
* Enjoys handling a diverse, demanding workload

Language skills:
Excellent written and spoken English and German
Knowledge of other languages (eg French) advantageous


  • Einsatzort:

    Basel, Schweiz

  • Projektbeginn:


  • Projektdauer:

    01.05.2017 - 31.12.2018

  • Vertragsart:


  • Berufserfahrung:

    Keine Angabe

Geforderte Qualifikationen

Harvey Nash IT Recruitment Switzerland