Administrative Expert

For our client in BASEL we are looking for an ADMINISTRATIVE EXPERT for a 12-MONTH contract.

DURATION: ASAP TO 15/08/2019
LOCATION: BASEL
WORKLOAD: 50% - 80%

JOB DESCRIPTION:
- General administrative support, for example:
- Dealing with and replying to correspondence,
- Filing, appointment and deadline coordination for the department,
- Database administration,
- Preparing presentations draft after prior discussion of content,
- Preparation and evaluation of statistics with a template, reports, meeting preparation,
- Taking meeting minutes as requested, handling travel expenses,
- Controlling invoices and managing travel arrangements,
- Supports optimization of current processes,
- Acts as a team member for administrative projects (eg organization of special events) and supports the administrative part of special tasks,
- Scheduling networking & training sessions, own and update distribution lists, support-training program, network session, feeds SharePoint sections, review and update training decks from a branding prospective, support awareness program,
- Team collaboration and Intranet spaces: Manages & supports SharePoint activities of uploading, cleaning up, structuring, manage teams G: drive archive and support Intranet related activities of uploading, updating, announcements,
- Event management: support and manage internal events.

REQUIREMENTS:
- 1-2 years of experience as Assistant or in an Administrative Expert role at pharmaceutical company
- Commercial training/apprenticeship (eg Swiss Association of Commercial Employees, business school) or equivalent
- Experience with administrative systems ( eSRM, etravel, VC & Rooms booking)
- Advanced experience in Outlook, Word, Excel, PowerPoint etc.
- Good written and spoken English (language degree/diploma in English - First/Advanced/Proficiency)
- Knowledge of other languages (eg French) advantageous
- Ability to work independently in a team

For further details please contact Daria Mrugala:
Tel.: (SEE BELOW)
E-MAIL: (SEE BELOW)