Administrative Expert

For our client in Basel we are looking for an ADMINISTRATIVE SPECIALIST for a 12 month contract

PLACE: Basel

WORKLOAD: 100%

DURATION: 04/12/2017 to 31/12/2018

Description:

Independently takes care of general and complex administrative tasks for the IT leader and his/her internal team members and maintains the administrative processes in case of the IT Leader's absence.
- Handle general administrative tasks independently, including printing, preparation of presentations, replying to e-mails from customers, partners or staff members, filing of documents and e-mails, uploading of information in SharePoint, keeping files up to date
- Support development of communications and presentations
- Handle meeting organization and preparation, order catering, set up of video- and teleconferences
- Organize special events, such as offsite leadership meetings and team events
- Coordinate on- and off-boarding of internal staff members or relocations
- Coordinate other administrative activities, including office moves for team members, customer satisfaction surveys
- Manage IT leader's calendar, and coordinate appointments
- Organize travel and business trips for IT leader; organize required documents for travelling, manage travel expenses
- Keep distribution lists up to date
- Order office equipment
- Handle PO creation/GR Booking as required
- Inform, advise and support the team and associates from outside the team on processes, guidelines and services that are specific to the department
- For work processes in own area of responsibility, support optimization of current processes and/or introduction of new or modified processes
- Deputize for administrative staff
- Take accountability to ensure adherence with Security and Compliance policies and procedures within the Administration Expert scope

Ensure on-boarding, off-boarding, transfers, restarts of internal and external IT associates by either coordinating or executing relevant administrative activities.
Support other IT Workforce related administrative activities as needed.
- Accountable and responsible for execution end-to-end Boarding processes (on-boarding, off-boarding, transfers, restarts) including interaction with other relevant NBS domains like eg HR, REFS
- Maintain accurate external associate data in HR Core
- Coordinate provisioning and removal of working environment for IT associates (eg workspace, network access, accounts assets, system/tools accesses in scope).
- Monitor Boarding processes and follow up on delays
- Investigate and troubleshoot outstanding issues with respective teams and contacts in charge (CPMs, GDDB team, HR Services)
- Support other IT Workforce related administrative activities as needed

Need good experience with Microsoft Excel and Sharepoint

Requirements:
-experience in mass on-off boarding (analytic and optimizing)
-sharepoint skills
-collaboration technology skills and social media (like yammer)

For more information, please contact:

Anna Chmura (see below)