Administrative Coordinator Job

ADMINISTRATIVE ASSISTANT needed for a contract opportunity with Yoh's client located in Thousand Oaks, CA

THE BIG PICTURE - TOP SKILLS YOU SHOULD POSSESS:

- Organizational expertise
- Strong computer skills - (Microsoft Office Suite)
- Strong communication skills
- Proactive, multi-tasker
- Heavy calendar management
- International and domestic travel arrangements
- International and domestic expense reports

WHAT YOU'LL BE DOING:

- Role supports a busy team consisting of 2 Executive Directors and 3+ Directors
- Team is focused on product launch so heavy calendar management and travel, along with some opportunities for project management.
- Administrative Coordinator will be primarily responsible for complex administrative support activities
- Managing multiple and/or complex calendars using Outlook
- Coordinating domestic and international travel arrangements, with responsibility for timely and accurate submission of expenses according to company policy.
- Successful candidate will have strong knowledge of Microsoft Suite programs including Outlook, Word, Excel and PowerPoint
- Ability to prepare or process complex or technical material/reports/forms using said software and managing features (formatting, editing, deleting, updating, etc.).
- Employee will plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files as necessary.
- Coordinating independently complex onsite/offsite meetings (ie scheduling, contract negotiation, budget control, agenda preparation, onsite contract, draft minutes), leading administrative projects, providing management with status/activity reports, and selecting appropriate format for presentations.

WHAT YOU NEED TO BRING TO THE TABLE:

- Strong communication skills, both oral and written.
- Experience working cross functionally/internationally
- Understanding how to navigate scheduling meeting between multiple time zones
- Demonstrated ability to interact with outside vendors and various levels of management.
- Experience facilitating meetings, and/or assisting with special projects as requested

WHAT'S IN IT FOR YOU?

This is your opportunity to work for one of the leading consumer goods companies located in Thousand Oaks, CA.

OPPORTUNITY IS CALLING, APPLY NOW!

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer, M/F/D/V. Click here to contact us if you are an individual with a disability and require accommodation in the application process.

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