Administrative Assistant - SC Cleared in Porton Down for Defence Secto

ROLE: ADMINISTRATIVE ASSISTANT - SC CLEARED

LOCATION: PORTON DOWN

DURATION: 5+ Months Initially with possible extension

ROLESTo meet mandated information assurance requirements through adherence to relevant policies, guidance and processes
- To maintain an effective interface with other functions and the FM/IS Service providers to ensure ability to deliver the full support schedule.
- Under guidance from the workplace supervisor and working as part of a team ensure the office working environment meets mandated SHEF requirements.
- To work effectively as part of a team to ensure provision of administrative support within core delivery hours across relevant site.

ESSENTIAL:

- The contractor will be required to check stationery isat stations and report any requirements for stationery demands.
- Deal with customer walk ups, emails and telephone calls on a daily basis.
- Work as part of a team to ensure customer deadlines are met.
- Use of outlook to obtain work tasks from the customer community from a central inbox.
- Printing of meeting room notices and delivery of these to the relevant meeting rooms on a daily basis.
- Burn data to CDs.
- Scanning of classified/non classified material.
- Shredding of customer classified/non classified material as when required. Archive material for forward transmition to TNT, incorporating quality checks and fully adhering to Business Administration (BAS) processes. Booking in/out of classified material (documents, CDs, USBs etc) into Electronic Registry System (ERS).
- Monitor and check customer holdings which are held in ERS which includes organising a meeting via outlook calendar and face to face interaction with the customer. General admin duties; data entry, post/parcel receipt and distribution.
- If the contractor has experience of minute taking there are opportunities to participate in this activity.
- Communicate effectively using good customer service skills. Competence in using Microsoft office software products, specifically Word, Excel, PowerPoint and Outlook. Good time management and the ability to prioritise competing demands. Good team player. Experience of delivering trusted, high level administrative support in a relevant environment. Customer service experience.