Administrative Assistant (m/f)

REFERENCE NUMBER:

379259/10

MY DUTIES:

-Organize and support internal or external meetings and events for the Function including setting up the meeting facilities, welcoming visitors, and organizing catering and other logistics
-Organize travel arrangements
-Process expense reports
-Process invoices using the procurement tool, including Purchase Order (PO) requests and accruals
-Assist in creating or editing slide sets using MS PowerPoint
-Contract Management, which includes collecting the approvals and the filing
-Sending documentation to vendors
-Updating and tracking documents
-Provide various administrative support to the Function, e.g., orders office supplies using the procurement tool
-Act as Super User for the contracts management and archive system

MY QUALIFICATIONS:

-Profound experience in Administrative Assistant experience or qualifications in finance administration
-First experience in clinical development sourcing support or clinical contract management support
-Excellent spoken and written English skills; additional skills in German and/or French advantageous

MY BENEFITS:

-Pleasant working atmosphere
-A highly motivated team and an open way of communication

ABOUT HAYS:

With over 15 years of experience in the pharmaceutical industry, biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated professionals looking to develop themselves professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages – all completely free of charge. Register with us and reap the benefits of job offers that are both interesting and relevant to your skills and experience.

MY CONTACT AT HAYS:

My contact person
Tina Maric

Reference number
379259/10

Contact
E-Mail: [email protected]