Administrative Assistant - Lorain County

SHIFT: Days
EXPERIENCE LEVEL: 1-3 Years
EDUCATION: High School/G.E.D.

Basic Function:
Provide advanced secretarial/administrative support to one or more operational areas of the system.

Responsibilities:
- Under direction, ensure that the activities of this position and relevant programs are consistent with the mission, vision, and values of Catholic Charities, Diocese of Cleveland.
- Screen telephone calls and visitors, incoming mail, publications and other correspondence, and resolve routine inquiries.
- Type and proofread correspondence, reports, and other communication; compose and type own letters of correspondence as directed.
- Set up and maintain departmental files and records that may contain confidential information. Schedule/set up meetings and appointments; may take and transcribe minutes.
- Process bills for payment; maintain records of receipts. May assist in preparation of annual operating budget.
- Manage multiple assignments to ensure accurate and timely completion.
- Coordinate and administer general business office services and related activities such as mail and messenger, duplicating, fax equipment, telephone, stationery supplies, etc.
- Set up and maintain databases and/or spreadsheets as necessary.
- May assist in the preparation and control of records, statistics, and reports regarding operational areas.
- May serve as administrative liaison with others within and outside Catholic Charities regarding administrative issues related to purchasing, personnel, and operations.
- Utilize word processing equipment and/or PC, photocopier, calculator, FAX, voice mail, telecommunications device for the deaf and others as necessary in the performance of assigned duties.
- May provide relief for receptionist.
- Perform other duties as assigned and directed.
- Combination of education and experience normally represented by a High School diploma or equivalent plus technical or specialized skills normally associated with a training program beyond high school preferred, with two years related work experience.
- Must have good oral, written, and interpersonal communication skills in order to work with a variety of people both internal and external.
- Must have excellent organizational skills, strong detail orientation, and the ability to maintain confidentiality.
- Must be able to work with a high level of speed and accuracy.
- Must be flexible and willing to be a team player.
- Advanced computer experience necessary, especially Microsoft Office, Windows, and database management systems.
- Final applicant is required to be fingerprinted to complete background check.