Administrative Assistant Job

ADMINISTRATIVE ASSISTANT for a CONTRACT opportunity with Yoh's client located in SCHENECTADY, NY.

THE BIG PICTURE - TOP SKILLS YOU SHOULD POSSESS

- Experience as an Administrative Assistant

WHAT YOU'LL BE DOING:

- Perform all job duties in support of Engineering as needed
- Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members.
- Providing administrative support to site and executives through effectively maintaining and coordinating calendars, scheduling appointments and meetings, telephone coverage (as a backup resource)
- Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events.
- Develop PowerPoint presentations and other graphic presentations
- Type various correspondences both in own signature and in manager's signature.
- Provide general office administrative services.
- In some functions, but not all:
- Will support budget management, liaising with finance to ensure costs are monitored and controlled.
- Assist with job candidate interview scheduling
- Enter temporary support requests into My Resources or other generating system.
- Run reports in excel, access, Business Objects and other data gathering programs
- Input and update data into Oracle databases
- Provide tactical support (answering questions on central sites and on various internal processes and e-tools).
- Help keep organization charts up to date as directed
- Maintain filing and records management systems and other office flow procedures which may be confidential
- At some sites, an administrator may provide payroll support for hourly associates
- Generate, review and file pharmacy reports (if supporting pharmacy site)
- Accurately maintain customer pricing files and complete contract data entry
- Create statistics, send out customer brochures or correspondence, or document leads

WHAT YOU NEED TO BRING TO THE TABLE:

- High School Diploma, GED or local equivalent, some college preferred.
- Three (3+) years secretarial/administrative experience
- Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook
- Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly
- Effective time management and organizational skills; able to balance multiple priorities
- Effectively problem solve and resolve a variety of issues and topics within the job scope
- Ability to effectively interact and communicate with senior level management and corporate contacts
- Excellent interpersonal, verbal and written communications skills including strong grammatical skills

IF THIS SOUNDS LIKE YOU, APPLY NOW!

RECRUITER: Rene Borst

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer, M/F/D/V.

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