Administrative Assistant Job

OPERATIONS & ADMINISTRATIVE ASSISTANT needed for a CONTRACT opportunity with Yoh's client located in LOUISVILLE, KY.

THE BIG PICTURE - TOP SKILLS YOU SHOULD POSSESS

- Bachelors Degree and seven (7) years experience as aan Executive Administrative Assistant

WHAT YOU'LL BE DOING:

- Organizing and arranging schedules, calendar management, extensive global and domestic trip planning, expense processing, meeting scheduling (both in person, telepresence and conference calls), and various other events.
- Managing all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization.
- Organizing materials in relation to meetings: collecting and compiling information and coordinating delivery.
- Drafting of correspondence
- Anticipating, identifying, analysing and solving issues/conflicts independently and discretely.
- Support with general office administration, including telephone coverage, mail processing & distribution, file set-up & maintenance, ordering office supplies and equipment.
- Support teams in planning and execution of internal and external events, including scouting locations and coordinating scheduling, accommodations, AV needs and catering
- Providing support to the Investment Team as needed with travel, meeting coordination, preparing PowerPoint presentations, and ordering supplies.
- Opening and managing the teams Purchase OrdersHelping to request, generate, execute and upkeep legal documents.
- Maintaining multiple excel file databases to generate reports for team use.
- Special projects as required.

WHAT YOU NEED TO BRING TO THE TABLE:

- High school diploma required, Bachelors degree preferred
- Some previous administrative experience
- Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment
- Exceptional proficiency in Microsoft Office suite. Strong PowerPoint skills; familiarity with video conferencing and scanning
- Excellent administrative, organizational and professional communication skills (verbal and written)
- Demonstrated professional interpersonal skills - high level of motivation, integrity, self-confidence and ability to take initiative.
- Extreme attention to detail, follow up, highly organized
- Ability to prioritize and manage multiple tasks simultaneously
- Collaborative team player with proactive approach
- Ability to ensure security of confidential information - discretion and confidentiality required

IF THIS SOUNDS LIKE YOU, APPLY NOW!

RECRUITER: Rene Borst

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer, M/F/D/V.

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