Administrative Assistant Job

SENIOR ADMINISTRATIVE ASSISTANT needed for a contract opportunity with Yoh's client located in San Mateo, CA.

THE BIG PICTURE - TOP SKILLS YOU SHOULD POSSESS:

- PowerPoint
- Lotus Notes Database
- Scheduling and travel

WHAT YOU'LL BE DOING:

- Revising and formatting legal documents/contracts in MS Word according to department guidelines
- Routing and tracking contracts for internal and external review/execution
- Answering telephones, taking messages or transferring to voicemail
- Scanning, copying, mailing and faxing legal documents
- Keeping Senior Director's appointments schedule and calendar
- Arranging and booking travel plans (air, cars and hotels)
- Completing expense reports and tracking approval
- Managing relationships with internal and external staff involved in execution of agreements
- Draft cover letters, basic agreements for equipment loans, event staffing and other agreements as overseen by attorneys.
- Draft PowerPoint presentations.
- Use customized Lotus Notes Databases including: Legal Status Tracking Database, BPAF Database, Standard Form Database, Novatus Contracts Administration Database.
- Manage special projects as they arise.

WHAT YOU NEED TO BRING TO THE TABLE:

- Must have the ability to communicate effectively both verbally and in writing.
- Must possess pleasant and professional demeanor for communicating both internally and externally.
- Proficient in Word, Outlook, Lotus Notes, Excel, PowerPoint, Adobe Acrobat and Workshare Compare. Must have strong drive to organize hard copy files and electronic documents.
- Familiarity with calendaring and scheduling appointments and recognition of importance of deadlines.

BONUS POINTS! OTHERWISE KNOWN AS PREFERRED QUALIFICATIONS:

- Industry experience not required, but a general interest in video games is helpful.

WHAT ARE YOU WAITING FOR? APPLY NOW!

RECRUITER: Emily Beaulac

Yoh, a DayJ2W: INTET

MONJOBSFSF:INTET

Ref:

SFSF: PROF