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Administrative Assistant for Compliance and Legal Dpt
Eingestellt von Harvey Nash IT Recruitment Switzerland
Gesuchte Skills: Client, Support
Projektbeschreibung
For our client in Geneva we're looking for an Administrative Assistant for an 8-month project.
Role: Administrative Assistant for Compliance and Legal Dpt.
Location: Geneva
Workload: 100%
Responsibilities:
* To manage all secretarial and administrative work (in writing and by phone), write correspondence: independently or according to instructions
* To organize incoming mail: reply/forward and follow-up, arrange outgoing mail
* To organize and arrange filing
* To follow-up pending issues and projects and remind Managers
* To organize trips, meetings and video and telephone conferences
* To book airline tickets, arrange hotel reservations
* To issue expense-reports and check expense reports for Compliance Officer and Head of Legal
* To assist on budget and various presentations
* Compliance: Maintain filing in relation to the EURMEA Compliance Committee as well as BPO matters.
* Compliance: Ensure follow up of country organizations in the implementation of various compliance projects.
* Legal: Support preparation of contracts by implementing changes and amendments, formatting and numbering, as well as collection of signatures to ensure duly execution.
* Legal: Organize meetings and events (Master Classes, Webinars, Trainings, etc.)
* Legal: From time to time manage paralegal activities independently: prepare draft Confidentiality Agreements, Consultancy Agreements, Amendments and Services Agreements after basic instructions from lawyers
Education:
Minimum: Vocational training level II in administrative work.
Preferred: Bachelor degree or equivalent.
Languages:
* Fluent in English and in French.
Experience and Competency/Technical Skills:
- Minimum 5 years as an administrative assistant.
- Knowledge of multinational company and environment.
- Strong verbal and written communication skills and ability to interact comfortably with individuals at all levels.
- Advanced computer skills in MS Office (Word, Excel, Powerpoint), electronic calendar and mail software (Outlook)
- Proven administrative skills and ability to prioritise manage and complete a variety of tasks at times in periods of high pressure.
Role: Administrative Assistant for Compliance and Legal Dpt.
Location: Geneva
Workload: 100%
Responsibilities:
* To manage all secretarial and administrative work (in writing and by phone), write correspondence: independently or according to instructions
* To organize incoming mail: reply/forward and follow-up, arrange outgoing mail
* To organize and arrange filing
* To follow-up pending issues and projects and remind Managers
* To organize trips, meetings and video and telephone conferences
* To book airline tickets, arrange hotel reservations
* To issue expense-reports and check expense reports for Compliance Officer and Head of Legal
* To assist on budget and various presentations
* Compliance: Maintain filing in relation to the EURMEA Compliance Committee as well as BPO matters.
* Compliance: Ensure follow up of country organizations in the implementation of various compliance projects.
* Legal: Support preparation of contracts by implementing changes and amendments, formatting and numbering, as well as collection of signatures to ensure duly execution.
* Legal: Organize meetings and events (Master Classes, Webinars, Trainings, etc.)
* Legal: From time to time manage paralegal activities independently: prepare draft Confidentiality Agreements, Consultancy Agreements, Amendments and Services Agreements after basic instructions from lawyers
Education:
Minimum: Vocational training level II in administrative work.
Preferred: Bachelor degree or equivalent.
Languages:
* Fluent in English and in French.
Experience and Competency/Technical Skills:
- Minimum 5 years as an administrative assistant.
- Knowledge of multinational company and environment.
- Strong verbal and written communication skills and ability to interact comfortably with individuals at all levels.
- Advanced computer skills in MS Office (Word, Excel, Powerpoint), electronic calendar and mail software (Outlook)
- Proven administrative skills and ability to prioritise manage and complete a variety of tasks at times in periods of high pressure.
Projektdetails
Geforderte Qualifikationen
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Kategorie:
IT Entwicklung, Sonstiges