Administrative Assistant (50%)

Harvey Nash is looking for an Administrative Assistant for a 12 + month project with 50% workload in Switzerland.

The role is for a candidate to provide administrative and management support to the Head of Business Intelligence & Master Data Management EU and the Leadership Team. The contractor will facilitate internal and external communication and will act as a contact for general administrative requests involving the organization.

You are responsible for

- Supporting the Head of Business Intelligence & Master Data Management EU and the Leadership Team (travel planning, calendar management, monitors and manages e-mails), and ensuring urgent issues are dealt with. for administrating purchase orders, invoices and the monthly accrual processes in close collaboration with teams mangers, Procurement & Finance. travel, meeting and event organization worldwide for the Basel based Leadership Team members in cooperation with the in-house travel centre and/or external parties if needed.
- Organizing and coordinating internal/external (international) meetings. These include team meetings, video and teleconferences, Live Meetings, off-site meetings, meetings including external clients etc.
- Providing administrative support to the local team members, such as onboarding external resources, ordering IT equipment etc.

Requirements

- Commercial diploma in business administration, or other professional qualification with 3 to 5 years of working experience in an international environment.
- Ability to work autonomous and independent with a discrete and integer personality.
- Knowledge of financial accrual and procurement principles.
- Experience in working for managers and able to prioritize conflicting priorities and proven track record of managing diaries/calendars.
- Experience in dealing with internal and external customers.
- Strong organization skills, flexibility, open-minded team player with excellent interpersonal skills, as well as excellent oral and written communication and language skills in English. German, French are a plus.
- Familiar with Google Suite
- Experience in using ARIBA is a big plus
- Basic understanding of the Healthcare and/or IT industry is an advantage

Are you available immediately, have experience working within a Life Science company? Please send your complete CV (Word documents preferred) to (see below) For further details feel free to call me. I am looking forward to receiving your application.