Administrative Assistant - 3 Month Contract

Responsibilities

* Provide general administrative and project support to the Drug Safety Research Management department
* Organize set-up for various DSRM department-headed meetings, such as weekly Promotional Review Committee meetings and Post-Authorization Safety Study biweekly meetings, and assist with the meetings as necessary
* Coordinate logistics for departmental meetings, including placing food orders and set-up
* Prepare expense reports for employees and submit to Accounts Payable
* Perform electronic and hard copy document management, retrieval, and archiving
* Perform document formatting and editing as requested
* Manage department calendar, scheduling arrangements, and event coordination
* Maintain updated training binders for each employees / contractors
* Prepare training forms for departmental meetings / trainings
* Act as scribe for weekly Operations Team meetings and biweekly PASS biweekly meetings
* Order supplies for the department as needed
* Facilitate departmental teambuilding activities (e.g., birthday celebrations)
* Maintain departmental secure workroom / filing
* Coordinate departmental and inter-departmental interview schedules and hiring documentation
* Facilitate the addition of new employee / contractor to department by coordinating across departments to ensure the completion of all necessary hiring documentation
* Circulate confidential documents for signature

Skills

* Strong computer skills, particularly with Microsoft Office
* Ability to solve complex problems and suggest creative solutions
* Proactive, positive approach to work projects and constructive, supportive interactions with colleagues
* Strong organizational, oral/written communication and project management skills
* Requires strong attention to detail and a high commitment to the quality of all projects and accountability for deliverables
* Demonstrated ability to manage multiple projects and ability to prioritize

Education

* Bachelor's degree or equivalent experience as an administrative assistant
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