Administrative Assistant

Our client is a pharmaceutical company and is currently looking for an ADMINISTRATIVE ASSISTANT to support QUALITY DOCUMENTATION activities.

The ADMINISTRATIVE ASSISTANT will work at our client for at least 1 year.

Function description:

- Supporting the process document managers in the life cycle of our process documentation (procedures, policies, guidance,..)
- providing appropriate material to document managers to create or review a document
- performing QC of the final draft of documents
- performing cross-checks of information coming from multiple sources
- collecting and compiling comments coming from stakeholders
- Collecting approval in the IT tool.
- Following up with the document manager to prepare notification (use of the planning doc)
- Updating training Matrix with new document/new version and all the related documentation
- Posting document on Intranet
- Archiving properly the old version of document
- In case of inspection/audit, support the transmission of the documents requested.

Requirements:

- Equivalent of Bac +3 or degree A1/graduat with administrative orientation.
- Experienced within complex and multicultural company especially in training environment.
- Good knowledge of written & spoken English
- Strong Quality mindset, meticulous and details oriented.
- Good communication skills, both oral and written
- Well organized, concerned for order and clarity
- Good analytical skills
- Able to interact in complex situation and processes
- Able to promote friendly climate and co-operation, team spirit
- Proactive
- Familiar with electronic tools like Microsoft Word, Excel, PowerPoint and ability to use complex IT tools as SAP our LMS (learning management systems)
- 5 years' experience in pharmaceutical company would be an added value.
- Should the aforementioned degree and type of experience not be available, an previous experience in a Quality Assurance, finances or compliance will be regarded as equivalent.