Administrative Assistant

ADMINISTRATIVE ASSISTANT

Our client, in the IT-industry, is currently seeking for an Administrative Assistant in Zurich.

As the EMEA (Europe, the Middle East and Africa) Administrative Assistant, you're at the heart of your team's business operations and activities, and you're the soul that keeps the team moving forward. You anticipate the needs of your managers and team members, helping them stay focused on their projects by resolving operational and administrative issues before they arise. You adapt quickly to a changing environment and are up to date with the latest products and services. You use this knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people in a myriad of job functions.

We are looking for a team player to provide support of the highest quality to the Engineering and Ads Directors in Zurich. You are an integral member of the management team. You have the insight to recognize how processes can be improved and the initiative to improve them. You can prioritize and efficiently accomplish tasks of moderate to high complexity and scope. Additionally, you have the ability to build strong relationships with your colleagues and senior managers in Zurich, the US and around the globe.

RESPONSIBILITIES:

Perform an extensive array of administrative tasks (manage multiple calendars, book extensive international travel, book facilities and equipment, as well as process and approve expense reports)

Work closely with executive and administrative teams spanning several time zones as liaison on behalf of EMEA

Organize large business and team-building events for the EMEA Engineering and Product
Management teams as well as office-wide events

Manage budgets for teams spanning multiple offices and currencies

Manage and anticipate office seating plan changes

Work closely with Facilities and events teams to bring the brand to team space and special events

Organize and facilitate cross-functional EMEA leadership meetings, collecting agenda items, taking notes and tracking action items to completion

Participate in the organization and execution of partner-facing conferences for EMEA, as well as Engineering and Product Management conferences in the US

Build efficiency and effective responsiveness into existing operations, and help define new operational strategies

Coordinate conference attendance, public speaking events, interviews, etc.

Lead and participate in various discrete projects for your team or office (eg tracking or analysing data, creating websites, helping develop training programs, etc.)

MINIMUM QUALIFICATIONS:

BA/BSc degree. In lieu of degree, relevant skills or equivalent experience

Strong organisational skills with an attention to detail and a proven ability to handle multiple priorities in a fast-paced environment

Effective communication skills including the ability to communicate and collaborate with a diverse range of people across job functions

Expectation of complete confidentiality on all business matters

Demonstrable interest in, and ability to learn, new technologies

PREFERRED QUALIFICATIONS:

Experience with calendar management, high-volume travel scheduling and booking, budgeting, event planning, leading projects, and taking meeting minutes

Excellent written and verbal communication skills. The ability to communicate comfortably with senior executives and government officials

Comprehensive knowledge of process, project and program management theory and practices, and the ability to apply them when solving operational issues

Experience serving as a project lead from conception to completion

INTERESTED?

If you think that you are the ideal candidate for this position please send a copy of your CV AS A WORD DOCUMENT, REFERENCES and a daytime contact telephone number.

PLEASE NOTE THAT APPLICANTS MUST BE ELIGIBLE TO QUALIFY FOR A WORK PERMIT IN THE SPECIFIED LOCATION.