Administrative Assistant

We are seeking an Administrative Assistant to work with an international and globally recognised organisation at their facility in Brindisi, Italy. The successful applicant will provide administrative support to ensure that the day-to-day operations of the office are maintained in an effective, up to date and accurate manner.

Duties and Responsibilities:
* Provide administrative support
* Maintaining attendance records;
* Preparing and editing correspondence, memorandums, reports, and presentations;
* Organising and maintaining files and records;
* Planning and scheduling meetings and appointments;
* Preparing requests for procurement (RPRs) for service, equipment and upon instructions of the Program Manager or Procurement in Geneva and contact vendors on billing matters
* Providing induction training on administrative procedures and tools to new staff or consultants upon arrival
* Assist in the planning, organization and management of the clients training plan
* Assist the Program Manager in liaising with personnel, payroll, and other related issues with HR in other countries
* Answer the phone providing generic information about the client upon request from customers
* Maintain office supplies
* Co-ordinate exchange of pouch, courier and regular mail between international offices

Qualifications:
* Completion of secondary education or its equivalent.
* At least three years of administrative and/or other relevant support role experience
* Good reporting and administrative writing skills
* Good knowledge of and solid experience in various PC applications such as Excel, Word, Visio and PowerPoint
* Excellent phone manner and interpersonal skills
* Excellent knowledge of English (both written and verbal) is required
* Knowledge of Italian is desirable

This will be an initial 3 month contract placement but will offer continual extensions and a long term opportunity for good performance.