Administration & Budget Officer - SC Cleared

Administration & Budget Officer - SC Cleared

THIS ROLE IS SUBJECT TO CONTRACT WIN

Duties & Responsibilities

Supports the NATO JEWCS centralised office organisation and information management. Includes correspondence, communications, filing, internal data distribution, word processing, PA service, telephone answering, visits co-ordination.

Supports Director NATO JEWCS and the SPRC in the execution of the agreed upon financial strategy. Co-ordinates and liaises with the Financial Controller for the provision of financial management services

Acts as a facilitator and liaison between Financial Controller, pertinent NATO Organisations and the finance and procurement teams on financial matters to include research and staffing of expenditure requirements, issuance of contracts and contract management, assurance of timely delivery of services and oversight of payment for services rendered, invoicing of customers and collection of payments and co-ordination of call for funds.

Presents to the SPRC the drafts of the annual NATO JEWCS budget, Mid Year Review, 5 Year Financial Plan, budgetary forecasts and other associated financial matters. If funding from NATO common funding sources are required, attends meetings involving the screening of NATO JEWCS Budget Estimates by the Military Budget Committee.

Administers the NATO JEWCS Advance Cash Account with disbursing authority granted by the SPRC.

Acts as the NATO JEWCS/CI&A Liaison Officer. Responsible for liaising with JEWCS CI&A Support Team to ensure JEWCS receives the correct level of CIS (J6) support. Is responsible for managing the O&M element of the CI&A annual budget.

NATO JEWCS Desk Officer for travel, security, administrative CIS, customs policy.

Is NATO JEWCS Desk Officer for all manpower related matters. Prepares and updates the JEWCS Manning Tables. Liaises with National Manpower authorities as necessary to fill gapped billets.

Acts as NATO JEWCS Security Officer, COSMIC Control Officer, BISC Primary Security Advisor and Cryptographic Control Officer.

Assists the Lead Nation in organising and administering the bi-annual SPRC meetings.

Produces/edits orders and instructions to facilitate the efficient management of NATO JEWCS. Edits `NATO JEWCS Staff Instructions (JSI)`.

Acts as initial point of contact for routine liaison with the Royal Naval Air Station Yeovilton and other Host Nation authorities.

Co-ordinates NATO JEWCS Public Relations activities.

Responsible for managing the JEWCS vehicle fleet.

Responsible for providing JEWCS with conference facilities. Responsible for managing the use of the JEWCS Conference Room and associated equipment.

Develops and maintains SLA`s with other NATO and National bodies. Responsible for ensuring the JEWCS MOU with NATO and the Nations is maintained up to date.

Chairs the NATO JEWCS Information Management Working Group, the NATO JEWCS Security Committee and the JEWCS Social Committee.

Skills & Attributes

YOU MUST ALREADY HOLD SC LEVEL SECURITY CLEARANCE

Extensive experience of staff and budget administration

Extensive experience of personnel management

Experience of using automated systems applications, including word processing and spreadsheets.

Any knowledge of NATO Security Regulations and procedures (including NATO CRYPTO).

Experience of working in a NATO secretariat, financial department or administration environment.

Experience of working in a military environment.

Desirable

Experience of working in a NATO secretariat, financial department or administration environment.

Experience of working in a military environment.

Preferably a relevant Degree/Vocational Training.

Salary: £17000 - £20000 per annum. Date posted: 15/07/2013