Admin Maternity

Administrator

6 months +

Bristol- Aztec West

Our global oil and gas client is looking for an administrator to join their busy Bristol team.

The job holder shall provide proficient and effective Administrative support to the Project Team to ensure project goals are met. Primarily the job holder shall manage the Project's document management system in accordance with D&Ps internal procedures and specific Customer requirements.

Principal Accountabilities:
* Correct distribution of documentation, including e-mail
* Administration of Project meeting schedule
* Responsibility for Project correspondence files
* Responsible for updating and maintaining Project Internet page
* Quality and accuracy aspects to own work and complete work within timeframe given.

Key Job Specific Skills:
* Establish and maintain project files in SharePoint for letters, telefaxes if needed, e-mails etc
* Maintain organisation objects, such as organization charts and job-descriptions in co-operation with Project Manager
* Execute project administration routines and services as described in VGS procedures and work instructions
* Maintain network related information
* General secretary tasks for the Project Management Team and Project Manager
* Responsible for update and maintain Project WEB page (SharePoint) as applicable
* Propose user access
* Propose Page Layout
* Assist project members in use of such tools
* Use and support project members in use of administrative tools
* Organize and schedule meetings
* Other dedicated tasks may be created and expected to be executed, depending on the project's demand.

Ideal/Special Experience:
* Knowledge and Experience
* Administrative education
* Proven experiences as project secretary for technical projects with English as work language both orally and written
* Knowledge of basic IT tools for secretarial work tasks.