Admin Assistant

ADMIN ASSISTANT

Our client, a large financial institution require an admin assistant to join their team in Poole on an initial 3 month contract.

JOB OVERVIEW

To provide administrative support to the Global IT Teams.

KEY ACCOUNTABILITIES

Key accountabilities include, but are not restricted to:

- GENERAL CLERICAL SUPPORT
- Stationery orders via on-line portal
- Logging of leave requests
- Ordering of catering provisions
- Maintenance of internal documents eg floor plans, telephone lists
- Arranging meetings including video conferencing facilities
- Coordinating travel arrangements (including overseas), working with our travel provider to understand costs and options
- Coordinating arrangements for internal and external training needs of UK Team.
- SUPPORT OF ONGOING RECRUITMENT ACTIVITIES FOR BOTH UK AND OFFSHORE TEAMS
- Scheduling of interviews
- Ensuring that our standard enrolment process is completed in a timely manner for all new starters
- Requesting IT hardware and telephony for new starters
- Ensuring Induction Packs are available and an introductory tour is undertaken
- Act as first point of contact for new starter enquiries.

EXPERIENCE REQUIRED

- Customer service focus and ability to understand customer needs and manage expectations
- Able to plan and control own work
- Excellent time management skills and the ability to identify and manage priorities
- Excellent oral and written communication skills in formal and informal settings
- Good inter personal skills and the ability to build and maintain good working relationships.
- Practical knowledge gained from use of MS Outlook, Word, PowerPoint and Excel is required.
- Some exposure to Project and Time recording systems.
- Understanding of the role and responsibilities of the Operations and PMO function in an organisation would be an advantage.

Interested candidates should submit their CVs in the first instance.