Admin Assistant

I have a contract opportunity for an education client of mine based in Langley. The right person will have come from a strong administration background.

The main duties and responsibilities of the post include the following:

1. Handle the administration of all new starters (established and sessional) following interview, including sending offer letters and contracts, starter paperwork, processing pre-employment checks, sending induction memos, etc. Ensure that all pre-employment checks are accurately recorded on the HR database.

2. Process all amendments to contract, ensuring that staff are notified of any changes in a timely manner and liaising with payroll to ensure that all amendments are processed in the appropriate payroll month.

3. Check and process Disclosure and Barring Service (DBS) forms supplied by staff, volunteers, governors and students (this will require the postholder to be a registered Counter-signatory with the DBS and ensure the department maintains sufficient supplies of DBS stationery. Maintain the central records including all DBS checks being processed, to enable tracking and evidence of completion.

4. Produce relevant reports from HR database to allow completion of duties including outstanding pre-employment checks on a weekly basis.

5. Provide generalist HR advice on areas within own remit of work, to both managers and staff as required.

6. Process paperwork for staff leaving the college, including liaising with payroll, sending correspondence, and checking outstanding issues such as repayment of fees and annual leave.

7. Keep the HR database up to date by processing changes to the system in relation to new staff, amendments to contracts, terminations, pre-employment checks and audit checks and changes

8. Process all probationary documentation including, chasing outstanding information, recording forms on the HR system, entering meeting due dates and sending related correspondence.

9. Keep personal files up to date, removing documents no longer needed and filing as necessary. Archiving leavers files annually.

10. In the absence of the HR Administrator: process requests for eye care vouchers, verifying entitlement to receive vouchers, issuing vouchers and keeping an up to date record; process all HR purchase orders and invoices and ensure stationery and furniture supplies for the department are ordered when needed.

11. Undertake general administrative tasks associated with role, including covering reception (post and HR Emails), filing, photocopying, answering the phone, etc

12. Any other duties commensurate with the grading of this post as may be required from time to time.

Please apply now for further details and a confidential discussion about the administration position.

Sopra Steria Recruitment Limited acts as both an employment business and as an employment agency.