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Accounts Payable/Receivable Admin

Eingestellt von Volt

Gesuchte Skills: Sales, Support

Projektbeschreibung

Pay/Bill Administrator - up to £23,000 per year based in Redhill

Our client is a Global recruitment company seeking a Pay/Bill Administrator to be based in Redhill on a 6 month fixed term contract.

This role is working in a busy and vibrant Pay/Bill department of an award winning recruitment company. We are seeking candidates with skills in high volume invoice processing either in Accounts Payable or Accounts receivable, but preferably both. We ideally want candidates who can process around 1000 invoices per month and have experience in raising invoices manually.

Job Description:
* To ensure that the relevant Outlook mailboxes are emptied and processed on a regular and ongoing basis throughout the day.
* To match all incoming invoices, and process on to accounting system within 24 hours of receipt.
* To generate sales invoices in the absence of the Billings Administrator.
* To notify suppliers in writing of any discrepancies within 24 hours of receipt of the invoice keeping a detailed log of all queries raised.
* To collate and process invoice payment runs on a weekly basis as per the "pay when paid" arrangement.
* To ensure that all 'front sheeted' time cards are signed off by the relevant Staffing Coordinator before processing for payment.
* To liaise with sales/onsite staff to rectify queries relating to timecards and expenses.
* To efficiently deal with any invoices/timecards that are under query by relaying the information back to the supplier in a timely manner. Once resolved, to organise payment of invoice if payment terms have been exceeded. In cases where there are issues that cannot be resolved in a timely manner, or where there have been complaints from contractors, these must be escalated to the relevant Pay/Bill Coordinator to ensure a prompt and calm resolution.
* To deal with telephone, face to face and e-mail enquiries from colleagues, contractors, clients and suppliers and to provide accurate information as necessary.
* To take responsibility on a daily basis for filing and archiving within own area of the Pay/Bill Department.
* To reconcile all supplier statements and deal with any queries within 3 working days and to pass to the Pay/Bill Manager (or in her absence the Pay/Bill Coordinator) for approval and sign off within the 3 working days.
* To perform all required approved timecard downloads in accordance with agreed timetables.
* To achieve monthly targets and KPI's as set out by the Pay/Bill Manager.
* To take responsibility on a day to day basis for filing and archiving within own area of the Pay/Bill Department.
* To attend weekly/monthly performance reviews and team meetings as required.
* To provide support and assistance to Pay/Bill Staffing as and when required.

Required Skills/Experience:

* An eye for detail with the ability to effectively prioritise, organise tasks, manage time and meet deadlines. Able to multi task and work at pace. Pays attention to quality & detail, and is process orientated, logical and practical. The role requires a "hands-on" approach and additionally the ideal candidate will also have a good understanding of when to escalate issues to the Pay/Bill Coordinator or in their absence to the Pay/Bill Manager to ensure a speedy and calm resolution to potentially damaging situations.
* The role will cover a wide variety of countries, currencies and billing/payment models and to reflect this, the ideal candidate will have previous experience of working in a similar environment. A good grounding in purchase/Sales ledger is essential, combined with a professional customer service attitude, as there is a high degree of supplier interaction.
* Numerate with good administration and accurate keyboard skills required
* A good working knowledge of Excel (to include basic formulas/auto calculations), Outlook and Internet Explorer is required.

Projektdetails

  • Vertragsart:

    Contract

  • Berufserfahrung:

    Keine Angabe

Geforderte Qualifikationen

  • Kategorie:

    Marketing/Vertrieb, Sonstiges

  • Skills:

    sales, support

Volt