Site Secretary

Currently, our direct client, who are amongst the market leaders in Energy Generation and Offshore construction, are looking for an experienced (Construction) Site Secretary.

Tasks will include but not be limited to:

1 Phone and Reception Service
2 Accounts, invoices,data entry into SAP etc.
3 Purchase
4 Meetings, events etc.
5 Introduction, Inductions and Training of new personnel and visitors
Creating and maintaining site personnel contact list
Receiving guests and deliveries. Arranging lunch for meetings on site
Distributing incoming mail
Booking accommodation and taxis for visitors
Directing phone calls (only on some sites)
Providing IT support and reporting IT errors
Keeping overview of the site staff calendars
Keeping a log book of site visitors and retrieving the book in case of fire
Handling the keys when taking over the site
Check invoices, doing the accounts, opening of accounts
Managing utility bills, purchase orders and budgets
Assistance in connection with systems, SAP registrations ie time registration
Purchasing stationary supplies
Purchasing merchandise
Produce a site inventory list
Scheduling and sending out meeting requests for site meetings. Take minutes of meetings
Proofreading and correspondence and Organising team events and social activities
Give short introduction/information to new personnel on site, including handing out manuals, PC's etc.
Organising site inductions. Assist new personnel when they need help
Booking and follow up on the need for safety courses among site personnel when informed by HSE
General support of staff on construction site

Should you have an interest in this opportunity and if you are available immediately, please do get in touch with us.