Program Assistant

A Program Assistant is responsible for providing support to their assigned department in an organized manner. Required to complete work for several members of the department, and need to prioritize to handle multiple tasks. Responsible for ensuring that appropriate deadlines are met.

ESSENTIAL FUNCTIONS:

- Copy materials and disseminate as needed.
- Generate materials, files, packets, within prescribed timelines with current materials.
- Maintain neat and organized work space.
- Greet visitors in a professional manner.
- Organize and maintain department filing system.
- Assemble and maintain client/department records according to regulatory guidelines.
- Ensure files are complete with documentation and signatures.
- Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
- Document Shredding
- Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
- Scan or read incoming materials in order to determine how and where they should be classified or filed.
- May be required to track client paperwork, forms, and other documents for client files.
- Maintain regular and reliable attendance.
- May be involved in the planning, organization and implementation of special events or department specific projects or seasonal program changes.
- In times of need, employees may be asked to complete related duties other than those indicated above.

PERFORMANCE/PHYSICAL REQUIREMENTS:

- E-mail and basic database/computer(Microsoft products) usage required.
- Work is generally performed at a desk, but could involve some lifting of office supplies or files.
- At times the work may involve prolonged periods of standing.
- English reading and writing skills required
- Interacts verbally with coworkers, representatives from outside agencies, and families
- Attention to detail and confidentiality required

QUALIFICATIONS:

- Minimum educational level is a high school diploma or GED.