Claims Administration Project Coordinator - 11 Months (65719)

CLAIMS ADMINISTRATION PROJECT COORDINATOR

CONTRACT: 11 months (W2)

LOCATION: Silver Spring, MD 20904

JOB NUMBER: 65719

CLIENT: One of the country's largest health care and health plan providers

DEPARTMENT: Claims Administration

JOB DESCRIPTION:

- Responsible for supporting claims management operational and project needs.
- Activities consists of administrative services of the Claims department as well as supporting Project Management/Reporting activities for the team.

MAJOR RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

- Support project management activities (55%):
- Researches budget related inquiry and supports monthly budget report creation
- Support collection of information needed for Project Management templates
- Support revising operational work flow and policies/procedures
- Support communication activities to include owning communication drafts
- Support administrative services of the Claims department such as the following (35%):
- Provide administrative support to Claims directors and managers
- Orders office supplies; maintains office printer, copier, fax supplies; and performs other administrative support functions
- Assures all outgoing and incoming mail is appropriately managed
- Completes all Telecommunications, IT requests, service requests and other appropriate requests for department. Tracks progress, monitors for outcomes and timely notifies the owner
- Coordinates preparation of meetings, including departmental lunches, year-end meetings, etc. Role includes event planning, logistics, distribution and preparation of meeting materials, communication, support agenda preparation, procurement of data/telecommunications equipment, and supplies, and etc
- Compile, transcribe and distribute meeting minutes
- Ensures directories, department distribution lists, phone trees, and organization charts are kept up to date
- Arrange and schedule out of area travel to include airfare, car transportation/car rental and lodging accommodation
- Processes all departmental accounts payable requests, maintains files of these invoices and tracks/monitors progress to ensure invoices are paid on time and are accounted to the correct cost center
- Uses a variety of software (Excel, Access, Word, PowerPoint, etc) to provide administrative support
- Other administrative duties as assigned
- Generate operational reports (10%):
- Remedy system reports
- Support management dashboard preparation
- Other metric reporting as requested

QUALIFICATIONS:

- Minimum of High School Diploma or GED
- One of the following:
- 6 years' experience in managed care plan or in a managed care environment
- 4 years' experience in managed care plan or in a managed care environment and an Associate's Degree in Business Administration, Accounting, Finance, or related field
- 2 years' experience in managed care plan or in a managed care environment and a Bachelor's Degree in Business Administration, Accounting, Finance, or related field
- Proficient with software used by the department such as Excel, Word, PowerPoint, Access, Visio
- Experience with MS Project and Remedy preferred